Public Excluded Resolutions
Resolutions made in Council Public Excluded Meetings and then moved into the Open Meeting are listed below.
| Subject | Date of decision: | Date moved into open: |
|---|---|---|
| That the additional funding ($1.2million) for the Marton Emergency Operations Centre be funded from external debt utilising the existing budget in 2026/27 currently tagged for the Marton offices and community hub. | 25 Jun 26 | 8 Oct 26 |
| That the Project Budget for the Marton Emergency Operations Centre be increased from $2million to $3.2million and that the Chief Executive is authorised to sign the construction contract with Maycroft Construction Limited, for a sum not exceeding $2.4million, on the basis that the Chief Executive can agree to any variations coming through that use any of the contingency funding or risk allowance totalling $280k. | 25 Jun 26 | 8 Oct 26 |
| That Council approves the delegation to the Chief Executive to negotiate the purchase of 3 / 21 Russell Street, Marton, for a fair market value purchase price. | 25 Sep 25 | 8 Oct 26 |
| That Council approves a stage height of 1200 mm to be included in the design of the new Taihape hall, noting it will increase the cost of the project by approximately $40k but still be within the total project budget. (This resolution relates to the Taihape Town Hall Redevelopment) | 31 Jul 25 | 8 Oct 26 |
| That staff report back to Council on the cost implication and risks with increasing the stage height from 900mm to 1200mm. (This resolution relates to the Taihape Town Hall Redevelopment) | 26 Jun 25 | 8 Oct 26 |
| That Council do not direct staff to proceed with the Platform lift for $132K for the 900mm stage option. (This resolution relates to the Taihape Town Hall Redevelopment) | 26 Jun 25 | 8 Oct 26 |
| That Council direct staff to include work to void space to create AV control room for $125K. (This resolution relates to the Taihape Town Hall Redevelopment) | 26 Jun 25 | 8 Oct 26 |
| That Council direct staff to include additional floor area to crawl space adjacent to the multipurpose room for $54K. (This resolution relates to the Taihape Town Hall Redevelopment) | 26 Jun 25 | 8 Oct 26 |
| That Council direct staff to proceed with the Base Design option for an estimated cost of $12,529,246.22. (This resolution relates to the Taihape Town Hall Redevelopment) | 26 Jun 25 | 8 Oct 26 |
| That Council does authorise to increase Council’s debt over and above the current Long Term Plan budgets for the establishment of a relocated office building at the King Street Depot in Marton. AND That Council does approve the purchase and associated establishment costs of a relocated office building to be sited at the existing King Street depot in Marton, at an estimated cost of $250,000 plus GST, funded through debt over a five year term. | 29 May 25 | 8 Oct 26 |
| That Council awards the Design & Build Contract for the Marton Offices and Community Hub Project to Maycroft Ltd on the basis that the Chief Executive can agree contract terms. | 27 Mar 25 | 8 Oct 26 |
That Council agrees that the three concept designs (outlined in the report), being: | 28 Nov 24 | 8 Oct 26 |
| That Council direct staff to proceed with further design to cater the remainder of the proposed scope of upgrading works and to bring back estimated costs for the whole of the project. | 19 Dec 24 | 30 April 25 |
| That Council engages Jackson Stone to undertake the recruitment process for a new Chief Executive, noting this may be an unbudgeted expense. | 29 Aug 24 | 27 Mar 25 |
| That Council appoints a selection committee to determine the short list of applicants for the role of Chief Executive, comprising His Worship the Mayor, the Deputy Mayor and three elected members Cr Raukawa, Cr Maughan, Cr Duncan. | 29 Aug 24 | 27 Mar 25 |
| That Carol Gordon be approached with an offer of a 3 year term as Chief Executive dependent on credit/financial/police vetting checks. Carried with one abstention from Cr Carter to be recorded. | 06 Jan 25 | 27 Mar 25 |
| That the Chair discuss the process/outcomes with Simon Boyes from Recruitment Agency Jackson Stone and for Jackson Stone to advise the unsuccessful applicants, if Carol Gordon accepts the position. | 06 Jan 25 | 27 Mar 25 |
| That HWTM advise Elected Members as soon as possible on the acceptance of the position subject to the vetting checks being completed. | 06 Jan 25 | 27 Mar 25 |
| That Council does apply to be part of the Mayor’s Taskforce for Jobs programme in 2025/26 | 28 Nov 24 | 27 Mar 25 |
| That Council proceeds with an open and competitive Public Tender process for delivery of the Mayor's Taskforce for Jobs programme in 2025/26 for two years dependent on external funding, in accordance with Council's Procurement and Contract Management Policy. | 28 Nov 24 | 27 Mar 25 |
| That Council award the Road Maintenance and Services Contract - C1152 to Downer New Zealand Limited, on the basis that the CEO, Chair of Assets and the Mayor, can agree the contract terms and pricing with them, capped at the nominated budget. In the event that these terms cannot be agreed upon, then RDC will enter into negotiations with the second preferred respondent, on the basis that the CEO, Chair of Assets and the Mayor can agree the contract terms and pricing with them. | 26 Feb 25 | 27 Mar 25 |
| That the preferred tenderer and the unsuccessful tenderers be advised as soon as practical. When an agreement has been reached with the successful contractor a public release, approved by the CEO, and the Mayor, and the successful contractor, identifying the successful tenderer will be made. | 26 Feb 25 | 27 Mar 25 |
| That Council direct staff to proceed with the Preliminary Design based on the option of retaining the front façade and demolishing and rebuilding a New Hall and Stage area with the provision of existing facilities. (This resolution relates to Taihape Town Hall Redevelopment) | 27 Mar 25 | 27 Mar 25 |
That Council appoints James Towers Consultants Limited to deliver the Community Employment Programme (known as Mayors Taskforce for Jobs) for a contract period of 2 years, subject to external funding, starting 1 July 2025. | 26 Feb 25 | 26 Feb 25 |
| The Council confirms the appointment of Carol Gordon to the role of Chief Executive, for an initial term of three years commencing on 1 March 2025, on a total remuneration of $281,188. | 26 Feb 25 | 26 Feb 25 |